Choosing the Best Office Space for Your Small Business

October 20th, 2014 | by Kimberly Gonzalez
Choosing the Best Office Space for Your Small Business
Business
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Acquiring new office space is a huge deal for any small business. Whether you are moving from a home or online operation, or setting up for the very first time, choosing the right office can be crucial to your success.

Fortunately, small businesses don’t need to pull out all the stops when it comes to their premises. These days, it is more prudent to be economical instead of showy, and trappings such as a grand reception area and fresh flowers on every available surface are no longer necessities. But that doesn’t mean you should skimp on everything!

This article will help you make the right decisions when it comes to choosing a new home for your business. There are a lot of office spaces out there, each built with a different purpose in mind, so don’t be afraid to turn down choices until you find the perfect fit.

Consider Your Needs

The first step is to consider what your small business needs from its new home. Aside from the area in square feet and the views from the windows, you will also want to look at the shape of the space and the services it comes with. Some business owners prefer to lease offices for which cleaning and similar services are provided, while others find it easier to take care of those themselves. The place’s access to technology and the appropriate support should also figure in your decision. You want to pick an office where you can easily get to the services and technology you need for business to run smoothly, and, of course, it must have the right post-code as well.

Location

Location

Location is highly important. Your offices must be situated somewhere convenient and comfortable for both your employees and your clients. It is good practice to set up in an area of like-minded businesses. There is a reason why similar establishments cluster together in certain districts. This makes you easier to find, and will be good for creating a network of useful business connections. It is also highly likely that your productivity and creativity will enjoy a boost in the right environment, on the other hand some people do opt for a home office solution like a garage conversion or a home office setup; again it comes down to what your comfortable with.

Flexibility

This is where you need to think about the future. The ideal office space should be able to accommodate your future expansion, as well as a possible reduction in size. See if you are able to increase or reduce floor space, and if you’ll be able to change the configuration of your office as needed. Such flexibility will prevent you from having to change addresses with every change in your fortunes.

Meeting and Conference Spaces

Aside from space for desks and workstations, your office should also have areas where meetings with clients can take place. These will be also useful for team meetings if you have people working on different projects. Having a dedicated conference room will at once simplify things, and help you maintain a thoroughly professional appearance at no extra cost.

An ideal office will also have public spaces for employees, so consider having an area for a coffee machine and a few tables in addition to the standard water cooler. If the space you’re looking at has access to an open-air terrace or the building’s rooftop, so much the better. People simply work better when they don’t feel like they’re cooped up, and having somewhere to stretch their legs will help in that respect.

Character

Before you sign any agreements, you will want to ascertain just how much character you can inject into your premises. You can do a lot to personalise the right kind of space, and aside from brightening the place up, the right kind of décor will help create a welcoming and more creative atmosphere while showing people what your company is all about.

Red Flags to Avoid

When you view prospective offices, watch out for places where the ventilation isn’t ideal – you do not want a stuffy, suffocating workplace! Also keep an eye peeled for signs that the flooring and ceiling are not up to scratch. It will be wise to consider the glare coming in from the windows at different times of day, and the options you have for reducing that or turning it to your advantage.

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Kimberly Gonzalez

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